AutoLib Software User Manual

AutoLib Software
User Manual
CATALOGUING MODULE (MASTERS)
AUTHOR MASTER

If you click new button AutoLib automatically generates Author Code in the Code field. In the name field type Author name. If there is more than one author (Multiple Authors), then; and space should be as separator between author names. Type short description, if any, about the author in the Description field. Type E-Mail Id of the author, if any, in the E-Mail Id field. Description and E-Mail Id are optional fields only. Click Save Button to save the record. (Eg: Ranganathan, S.R. or Twain, Mark)
(For Access version: Peter, S.K; Joel, W; Mani, K.S)
If you want to delete Author Name, Select the particular author from the Author Master and click Delete button. (If the author has been referred in Book Master, then you should delete that book first. Otherwise the author cannot be deleted)
How to select Author Name
i). Click Browse Button (v)
ii). You will find author search text box. Ensure whether the cursor is in the text box. If the cursor is not in the text box, click in the text box. If you press enter key all the author names will be displayed. If you type characters and press enter key author names starting with that characters will be displayed.
iii). Type starting characters of the author name in the author text box and press enter key. Author names starting with that character will be displayed. Select the author name you want.
Example:

BOOK MASTER
About Book Master

This form is for entering book details. This form has been divided into four categories.

I. Main Information
II. Additional Information
III. Keywords / Remarks
IV. Other Information

I. Main Information
This section contains the following 13 fields.



1. Access Number
This is very important field since it acts as primary key for book information.
How to Enter Access No:
You can enter Access No in two ways
i). Click the New Button located below in the Book Master Form
If you click new button, AutoLib automatically generates a maximum number (total number of records available in the database + 1) to be allocated. This option is available only in Numeric Version.

ii). Enter the Access Number directly in the Access Number field
2. Call Number
This is the Classification Number of the Book. Enter the classification number ( or search and find if the same or related title or topic already exists in the same database with class number. If available, copy and paste the same number). AutoLib accepts all types of Classification. (Eg: 624.04)
3. Received Date
This is Accession Date of the Book. By default current date will be displayed. If you want to change the date you can use the Date Time Control (Eg: 20-01-2005)
4. Title
Denotes Title of the book. Title and Sub Title should be entered here. To separate Title from Sub Title use: and space between Title and Sub Title. (Library Science: Documentation)
5. Author
How to Select Author Name
Three ways:
i). Click the V button
You will find author search text box. Ensure whether the cursor is in the text box. If the cursor is not in the text box, click in the text box. If you press enter key all the author names will be displayed. If you type characters and press enter key author names starting with that characters will be displayed.
ii). Type starting characters of the author name in the author text box (E.g.: R or Ra or Raja or Rajaraman) and press enter key. Author names starting with that character will be displayed. Select the author name you want.
iii) In other case that author name not Author Master, just completely enter the Author Name and then Press Enter Key then only you select that Author.
6. Corporate Author Name
For entering Institutional Name as Author. This may also be treated as Author.
7. Series Title
Title of the Series and other related information
8. Series Author
Author of the Series and related information
9. Number of Copies
Type the number of copies here. Multiple copies of the book will be created based on the values typed in Access No field.
10.Course
You select UG/PG course

11. Availability
Denotes Status of the Book. You can select status of the book from the combo. Default value is YES. It means that the book is available in the library for Lending.

12. Location
Identity of the place where the book is kept. (E.g.: Bay A or RACK - 2 or RACK-2, ROW, or REFRECNE SECTION, etc)
13.Set Author Priority
Select Set Author Priority button. Open the window display the selected book Authors name. You click the one Author name and drag in First Priority.

II. Additional Information

This section contains the following 21 fields.




13. Subject
How to Select Subject Name
Three ways:
i). You will find subject search text box. Ensure whether the cursor is in the text box. If the cursor is not in the text box, click in the text box. If you press enter key all the subject names will be displayed. If you type characters and press enter key subject names starting with that characters will be displayed. Select the subject name that you want.
ii). Type starting characters of the subject name in the subject text box and press enter key. Subject names starting with that character will be displayed. Select the subject name that you want.
iii) In other case that Subject name not Subject Master, just completely enter the Subject Name.

14.Department

How to Select Department Name
Three ways:
i). You will find department search text box. Ensure whether the cursor is in the text box. If the cursor is not in the text box, click in the text box. If you press enter key all the department names will be displayed. If you type characters and press enter key department names starting with that characters will be displayed. Select the department name that you want.
ii). Type starting characters of the department name in the department text box and press enter key. Department names starting with that character will be displayed. Select the department name that you want.
iii) In other case that Department name not Department Master, just completely enter the Department Name.

15. Volume No
Type volume number of the book and associated information. ( E.g.: Vol. I)
16. Part No.
Type part number of the book and associated information. (E.g.: Part II)
17. Edition
Type Edition Number of the book.( E.g.: Ed 2. or 2nd Ed.)
18. Year
Type the Publication year of the book. The year should be typed in numbers only Width of the year should not exceed four.( E.g.: 2005)
19. Collation
Enter the physical description of the books and other associated information such as preliminary pages, number of pages, size of the book etc. ( E.g.: 256p or ix, 256p or ix, 256p, 15C.M * 28 C.M) .


20. Binding
It contains binding details of a book. Select appropriate value from the list. By default Binding value will be Paper Back.
21. ISBN
Type International Standard Book Number of the book.
22. Language
Select the language from the List. If the language you want is not available in the list, type the language directly in this field. Default is English language.

23. Cost
Use this field when you give price value in foreign currency only. (E.g. For 50 dollars - enter 50)
24. Currency
Select the currency in which the book is purchased. Default value will be Rupees.
25. Price
Type price of the book. (E.g.: 565)
Note
If you have selected foreign currency in the Currency field and the Cost field is not empty, then Price field will automatically be filled with Rupee Value of the cost depending upon conversion value of the foreign currency entered in the Currency Table. This table has to be periodically updated when conversion rate changes.

26. Media
Denotes media of the Document. Default value will be Paper.
27. Type
Select type of the Document from the list. Default value will be Book.
28. Supplier

How to Select Supplier Name
Three ways:
i). You will find supplier search text box. Ensure whether the cursor is in the text box. If the cursor is not in the text box, click in the text box. If you press enter key all the supplier names will be displayed. If you type characters and press enter key supplier names starting with that characters will be displayed. Select the supplier name that you want.

ii). Type starting characters of the supplier name in the supplier text box and press enter key. Supplier names starting with that characters will be displayed. Select the supplier name that you want.

iii) In other case that Supplier name not Supplier Master, just completely enter the Supplier Name.
29. Publisher
How to Select Publisher Name
Three ways:
i). You will find publisher search text box. Ensure whether the cursor is in the text box. If the cursor is not in the text box, click in the text box. If you press enter key all the publisher names will be displayed. If you type characters and press enter key publisher names starting with that characters will be displayed. Select the publisher name you want.
ii). Type starting characters of the publisher name in the publisher text box and press enter key. Publisher names starting with those characters will be displayed. Select the publisher name you want.
iii) In other case that Publisher name not Publisher Master, just completely enter the Publisher Name.

30. Gift/Purchase
Whether the books is Purchased or gift. Select P for Purchase or G for Gift.
31. Invoice No
Details of the Invoice, If the book has been purchased.
32. Discount
Give the discount
33.Net Price
The Net Price is displayed.

III. Keywords / Notes
This section contains 2 fields.
34. Descriptor
Select important descriptor or keywords or subject headings from the book and type here. ; And space should be used as separator between two keywords. (E.g.: computer; communication; neural network).
35. Notes
Type remarks of the book if any or any other details of book such as name of the person gifted the book, details of the book lost, etc. You can type up to 150 characters.

IV. Other Information
This section contains the following 8 fields.

36. Budget
Select the budget hading from which the book has been funded. Click the V button
You will find Budget heading search text box. Ensure whether the cursor is in the text box. If the cursor is not in the text box, click in the text box. If you press enter key all the budget names will be displayed. If you type characters and press enter key budget names starting with that characters will be displayed. Select the budget name you want.
37. Responsibility (Statement of Responsibility)
Enter the Author name as given in the book. E.g. Mark Twain or R.Rajaraman
38. Editors
Name of the editor(s). Use; as separator to separate more than one editors
39. AV Resource
The books with CD or Non-books list are in yes option. Other wise the option is no.
40. Sub-Subject
Same for subject
41. Content Page
Enter the content page filename with extension

MY BOOK MASTER
If you click Edit Button display all the fields.
Do you select the wanted fields.


BOOK BANK MASTER
All the fields and entries are same as in the Book Master.

Department Master
Ensure whether the department you want to enter already exists in the Department Master.

If you click new button AutoLib automatically generates Department Code in the Code field. In the name field type Department name. Type short description, if any, about the department in the Description field. Description is optional field only. Click Save Button to save the record.
If you want to delete Department Name, Select the particular department from the Department Master and click Delete button. (If the department has been referred in Book Master, then you should delete that book first. Otherwise the department cannot be deleted)

How to select Department Name
Three ways:
i). Click Button (V-Browse)
ii). You will find department search text box. Ensure whether the cursor is in the text box. If the cursor is not in the text box, Click in the text box. If you press enter key all the department names will be displayed. If you type characters and press enter key department names starting with that characters will be displayed.
iii). Type starting characters of the department name in the department text box and press enter key. Department names starting with that characters will be displayed. Select the department name you want.
Example:


MEMBER MASTER
This module is for entering user information.

User ID Enter User Id/Member Code - Characters - Should not be left blank
Name Enter User Name Should not be left blank
Designation Select Designation of the Member (If Designation is not already available, then Enter newly) should not be left blank.
Department Select Department name of the User Should not be left blank
Group Select Group Name to which the User belongs Should not be left blank
Course Select Course Name of the User Should not be left blank
Sex Select Sex of the User optional
Deposit Enter Deposit Amount collected from the User - Optional- Currency format
DOB Select Date of Birth Current Date is shown as default value
Enroll Date Select Date on which the User is enrolled Current Date is shown as default value
Validity Date Select Date on which membership of the User will be expired Current Date is shown as default value
Security Lock Default security lock value “NO”, if you want lock the User Id select “YES”.
Add Enter Address of the User Optional
City Enter City Name of the User Optional
State Enter State Name of the User Optional
Pin Enter Pin code Optional
Phone Enter Phone no. Of the User Optional
E-Mail Enter E-mail Id of the User Optional
Remarks Enter Remarks about User Optional Remarks should be up to 150 characters
Profile Enter subjects and topics, which are interested to the User (If there is more than one profile/field of interest then; and space should be used as separator)
Year Type the your year (E.g. 2 year)
Change User ID You can change the User ID.
Example:



Subject Master
Ensure whether the subject you want to enter already exists in the Subject Master.
If you click new button AutoLib automatically generates Subject Code in the Code field. In the name field type Subject name. Type short description, if any, about the subject in the Description field. Description is optional field only. Click Save Button to save the record.
If you want to delete Subject Name, Select the particular subject from the Subject Master and click Delete button. (If the subject has been referred in Book Master, then you should delete that book first. Otherwise the subject cannot be deleted)

How to select Subject Name
Three ways:
I. Click Button (V- Browse)
II. You will find subject search text box. Ensure whether the cursor is in the text box. If the cursor is not in the text box, Click in the text box. If you press enter key all the subject names will be displayed. If you type characters and press enter key subject names starting with that characters will be displayed.
III. Type starting characters of the subject name in the subject text box and press enter key. Subject names starting with that character will be displayed. Select the subject name you want.

Example:

BINDER MASTER
How to Select Binder Name
I. Click Browse Button (v)
II. You can find Binder name search text box after clicking the V button. Ensure whether the cursor is in the text box. If it is not in the text box, click in the text box. If you press enter key all the Binder names will be displayed. You can select the Binder name from this list.
III. Type starting characters of the Binder name in the Binder text box and press enter key. Binder names starting with that character will be displayed. Select the Binder name you want.



SUPPLIER AND PUBLISHER MASTER
Ensure whether the supplier/publisher you want to enter already exists in the Supplier/Publisher Master.
If you click new button AutoLib automatically generates Supplier/Publisher Code in the Code field. Select the supplier/publisher option. In the name field type Supplier/publisher name. Type all other fields if you have enough information. Click Save Button to save the record.
If you want to delete Supplier/Publisher Name, Select the particular supplier/publisher from the Supplier/Publisher Master and click Delete button. (If the supplier/publisher has been referred in Book Master, then you should delete that book first. Otherwise the supplier/publisher cannot be deleted)

How to select Supplier/Publisher Name
i. Select the Supplier/Publisher option
ii. Click Button (V- Browse)
iii. You will find supplier/publisher search text box. Ensure whether the cursor is in the text box. If the cursor is not in the text box, Click in the text box. If you press enter key all the supplier/publisher names will be displayed. If you type characters and press enter key supplier/publisher names starting with that characters will be displayed.
iv. Type starting characters of the supplier/publisher name in the supplier/publisher text box and press the enter key. Supplier/publisher names starting with that character will be displayed. Select the supplier/publisher name that you want.


Examples:


CITY MASTER
How to Select City Name
I. Click Browse Button (v)
II. You can find city search text box after clicking the V button. Ensure whether the cursor is in the text box. If it is not in the text box, click in the text box. If you press enter key all the city code names will be displayed. You can select the city name from this list.
III. Type starting characters of the city name in the city text box and press enter key. City names starting with that character will be displayed. Select the city name you want.

E-RESOURCES
How to select Web Sites Information
i). Click Browse Button (v)
ii). You will find websites search text box. Ensure whether the cursor is in the text box. If the cursor is not in the text box, click in the text box. If you press enter key all the websites names will be displayed. If you type characters and press enter key websites details starting with that characters will be displayed.
iii). Type starting characters of the websites name in the websites text box and press enter key. Websites names starting with that character will be displayed. Select the websites name you want.



Course Master
Ensure whether the course you want to enter already exists in the Course Master.
If you click new button AutoLib automatically generates Course Code in the Code field.

If the course name does not exist in name list, type course name in the name field. If the major does not exist in major list, type major in the major field. If the course type does not exist in type list, enter course type in the type field. Type short description, if any, about the course in the Description field. Description is optional field only. Click Save Button to save the record.
If you want to delete Course Name, Select the particular course from the Course Master and click Delete button. (If the course has been referred in Member Master, then you should delete that member first. Otherwise the course cannot be deleted)

How to select Course Name
Three ways:
i). Click Browse Button
ii). You will find course search text box. Ensure whether the cursor is in the text box. If the cursor is not in the text box, Click in the text box. If you press enter key all the course names will be displayed. If you type characters and press enter key course names starting with that characters will be displayed.
iii). Type starting characters of the course name in the course text box and press enter key. Course names starting with those characters will be displayed. Select the course name you want.

Thesis Master
About Thesis Master
This form is for entering Thesis details. This form has been divided into two categories.
I. Main Information
II. Additional Information

This section contains the following 16 fields.



1. Access Number
This is very important field since it acts as primary key for thesis information.
How to Enter Access No:
You can enter Access No in two ways
i). Click the New Button located below in the thesis Master Form
If you click new button, AutoLib automatically generates a maximum number (total number of records available in the database + 1) to be allocated. This option is available only in Numeric Version.
ii). Enter the Access Number directly in the Access Number field
2. Report No
This is the Report Number of the Thesis.
3. Call Number
This is the Classification Number of the Thesis. Enter the classification number ( or search and find if the same or related title or topic already exists in the same database with class number. If available, copy and past the same number). AutoLib accepts all types of Classification. (E.g.: 624.04)
4. Title
Denotes Title of the Thesis. Title and Sub Title should be entered here. To separate Title from Sub Title use: and space between Title and Sub Title. (Library Science: Documentation)
5. Author
Denotes Author Name (Entry Element) of the Thesis. Author Name should be typed here.
6. Degree
Denotes Author Degree (Entry Element) of the Thesis. Author Degree should be typed here.
7. Year
Denotes the year in which thesis is done.
8. Received Date
This is Accession Date of the Thesis. By default current date will be displayed. If you want to change the date you can use the Date Time Control (Eg: 20-01-2005)
9.Department
Denotes Department Name of the Thesis. Department Name should be typed here.
10.Subject
Denotes Subject Name of the Thesis. Subject Name should be typed here.
11.Physical Description
Denotes physical description about the thesis. Physical description Name should be typed here.
12. ISBN
Type International Standard Book Number of the Thesis.
13. Location
Identity of the place where the thesis is kept. (E.g.: Bay A or RACK - 2 or RACK-2, ROW, or REFRECNE SECTION, etc)
14. UG/PG
Identity the author whether UG or PG. (UG – Under Graduate, PG – Post Graduate).
15. Availability
Denotes Status of the Thesis. You can select status of the thesis from the combo. Default value is YES. It means that the thesis is available in the library for Lending.
16. Institution
Denotes the institution where the thesis was done.
II. Additional Information
This section contains the following 7


17. Internal Guide
Denotes Internal Guide Name of the Student. Internal Guide Name should be typed here.
18. External Guide
Denotes External Guide Name of the Student. External Guide Name should be typed here.
19. Abstract
Enter Abstract about the article. Abstract should not exceed 150 characters
20. Keywords
Select important descriptor or keywords or subject headings from the thesis and type here. ; And space should be used as separator between two keywords. (Eg: computer; communication; neural network).

21. Source
Type Edition Number of the book.( E.g.: Ed 2. or 2nd Ed.)

STANDARD MASTER

About Standards Master
This form is for entering Standards details. This form has been divided into two categories.
I. Main Information
II. Additional Information
This section contains the following 18 fields.

1. Access No
This is the Report Number of the Thesis.
2. Code Number
Denotes Code Number (Entry Element) of the Standard. Standard Code No should be typed here
3. Received Date
This is Accession Date of the Standard. By default current date will be displayed. If you want to change the date you can use the Date Time Control (E.g.: 20-01-2005)

4. Title
Denotes Title of the Standard. Title and Sub Title should be entered here. To separate Title from Sub Title use: and space between Title and Sub Title. (Library Science: Documentation)
5. Other Title
If any other Title of the Standard should be entered here.
6. Call Number
This is the Classification Number of the Standard. Enter the classification number (or search and find if the same or related title or topic already exists in the same database with class number. If available, copy and past the same number). AutoLib accepts all types of Classification. (E.g.: 624.04)
7.Country
-Select Publication Country from the list - optional field
-Default value will be INDIA
.8. Availability
Denotes Status of the Standard. You can select status of the thesis from the combo. Default value is YES. It means that the Standard is available in the library for Lending.
9. Edition
You should enter the Standard Edition Details.
10. Year
You should enter the publication year of the Standards.
11. Pages
You should enter the No. of pages in the standards.
12. Cost
You should enter the Cost of the Standards.
13. Currency
Select the currency in which the Standards is purchased. Default value will be Rupees.
14. Price
Type price of the book available in the book. (E.g.: 565)
15.Dicount
Give the Discount.
16.Net Price
The Net Price is displayed
Note
If you have selected foreign currency in the Currency field and the Cost field is not empty, then Price field will automatically be filled with Rupee Value of the cost depending upon conversion value of the foreign currency entered in the Currency Table. This table has to be periodically updated when conversion rate changes
15. Subject
How to Select Subject Name
Two ways:
i). You will find subject search text box. Ensure whether the cursor is in the text box. If the cursor is not in the text box, Click in the text box. If you press enter key all the subject names will be displayed. If you type characters and press enter key subject names starting with that characters will be displayed. Select the subject name you want.
ii). Type starting characters of the subject name in the subject text box and press enter key. Subject names starting with that characters will be displayed. Select the subject name you want.
16. Invoice
Details of the Invoice, if the Standard has been purchased.
17. Publisher
How to Select Publisher Name
Two ways:
i). You will find publisher search text box. Ensure whether the cursor is in the text box. If the cursor is not in the text box, Click in the text box. If you press enter key all the publisher names will be displayed. If you type characters and press enter key publisher names starting with that characters will be displayed. Select the publisher name you want.
ii). Type starting characters of the publisher name in the publisher text box and press enter key. Publisher names starting with that character will be displayed. Select the publisher name you want.

18. Supplier
How to Select Supplier Name
Two ways:
I. You will find supplier search text box. Ensure whether the cursor is in the text box. If the cursor is not in the text box, Click in the text box. If you press enter key all the supplier names will be displayed. If you type characters and press enter key supplier names starting with that characters will be displayed. Select the supplier name you want.
II. Type starting characters of the supplier name in the supplier text box and press enter key. Supplier names starting with that characters will be displayed. Select the supplier name you want.

II. Additional Information
This section contains the following 6 fields.


19. Keywords
Enter Keywords covered in the Article. Use; and space as separator between two keywords
20. Remarks
Enter remarks about Standards.
21. Location
Identity of the place where the book is kept. (E.g.: Bay A or RACK - 2 or RACK-2, ROW, or REFRECNE SECTION, etc)
22. Department
Enter the Department Name
23. Budget
Enter the Budget Name
24. Budget Year
Enter the Budget Year



REPORT MASTER
About Report Master
This form is to enter Report details. This form has been divided into two categories.
I. Main Entry
II. Additional Information
I. Main Entry
This section contains the following 17 fields.

1.PS/PR
Select PS/PR (Practice School Report /Project Report)
2. Access Number
This is very important field since it acts as a primary key for Report information.

How to Enter Access No:
You can enter Access No in two ways
i. Click the New Button located below in the Book Master Form
If you click the new button, AutoLib automatically generates a maximum number (total number of records available in the database + 1). This option is available only in Numeric Version.
ii. Enter the Access Number directly in the Access Number field


3.Batch
Enter the Batch no
4. Report Number

How to Enter Report Number:
You can enter Report Number in two ways
i). Click the V button
If you click the V button, then it will give the Report Number that is already entered.
ii). Enter the Report Number directly in the Report Number field
5. Received Date
This is Accession Date of the Book. By default current date will be displayed. If you want to change the date, you can use the Date Time Control (E.g.: 20-01-2005)

6. Title
Denotes Title of the Report.
7. Other Title
Denotes other title for Report. Using this we can give other title for Reports.
8. Call Number
This is the Classification Number of the Report. Enter the classification number. AutoLib accepts all types of Classification. (E.g.: 624.04)
9. Year
It denotes the year in which Report was made.
10. Availability
Denotes Status of the Report. You can select status of the Report from the combo. Default value is YES. It means that the book is available in the library for Lending.
11. Author
Denotes Author of the Report.
12. Author Information
Denotes information about the Author.
13. Fund Agency
It denotes fund agency for the reports.
14. Grant Number
It specifies Grant Number for the Report.
15. Contact Number
It is used to store the contact number of the author.
16. Cost
It specifies cost of the Report. If we get the Report in dollar, we can specify that amount by using this.
17. Currency
By using this combo box, we can select either Rupees or Dollar.
18. Price
It gives the Indian Rupees equivalent to the Dollar amount that was given in the Cost field.
19.Author Name
Enter the First Author Name.
20 Author ID
Enter the First Author ID.
21Company
Enter the Project Company Name.
22. Description
Same for PS/PR(Practice School Report /Project Report)
II. Additional Information
This section contains the following 10 fields.
23. Category
It denotes the category in which this Reports belongs.

24. Subject
Denotes Subject Name of the Report. Subject Name should not be typed here. It should be selected from Subject Master as like Author Master
How to Select Subject Name
Two ways:
i). Click the V button

You can find subject search text box after clicking the V button. Ensure whether the cursor is in the text box. If it is not in the text box, Click in the text box. If you press enter key all the subject names will be displayed. You can select the subject name from this list.
ii). Type starting characters of the subject name in the subject text box and press enter key. Subject names starting with that character will be displayed. Select the subject name you want.


20. Publisher
Denotes Publisher Name of the Report. Publisher Name should not be typed here. It should be selected from Publisher Master.

How to Select Publisher Name
Two ways:
i). Click the V button
You can find Publisher search text box after clicking the V button. Ensure whether the cursor is in the text box. If it is not in the text box, Click in the text box. If you press enter key, all the publisher names will be displayed. You can select the publisher name from this list.
ii). Type starting characters of the publisher name in the publisher text box and press enter key. Publisher names starting with that characters will be displayed. Select the publisher name you want.
21. Supplier
Denotes Supplier Name of the Report. Supplier Name should not be typed here. It should be selected from Supplier Master.
How to Select Supplier Name
Two ways:
i). Click the V button
You can find Supplier search text box after clicking the V button. Ensure whether the cursor is in the text box. If it is not in the text box, Click in the text box. If you press enter key, all the supplier names will be displayed. You can select the supplier name from this list.
ii). Type starting characters of the supplier name in the supplier text box and press enter key. Supplier names starting with that character will be displayed. Select the Supplier name you want.
22. Invoice Number
Details of the Invoice, if the book has been purchased.
23. Keywords
If the reports contain any keywords that you want to mention, then use this field. Use ; and space as Separator between Keywords.
24. Abstract
Enter the small description about the Reports. Details of the Abstract should not exceed 150 characters.
25. Remarks
By using this field we can enter Remarks about the Reports.
26. Location
By using this field, we can specify the location from where the Report was obtained or the location where the Report is being kept.
27.Department
Enter the Department Name
28.Budget
Enter the Budget Name
29.Cost
Enter the Cost if the Book is other Country.
30.Currency
Select the Currency (E.g. Dollar) .
31.Price
The Price is Auto convert in Dollar
32.Dicount
Give the Discount.
33.Net Price
The Net Price is displayed.

Action Button
New - To create a new Report
Save - To save the entered details
Delete - To delete the Report
Clear - To clear the screen
Close - To close the menu

PROCEEDINGS MASTER
About Proceedings Master
This form is for entering Proceedings details. This form has been divided into two categories.
I. Main Information
II. Additional Information

I. Main Information
This section contains the following 16 fields.



1. Access No
This is very important field since it acts as primary key for Proceedings information.
Enter the Access Number directly in the Access Number field
2. Call Number
This is the Classification Number of the Proceeding. Enter the classification number ( or search and find if the same or related title or topic already exists in the same database with class number. If available, copy and past the same number). AutoLib accepts all types of Classification. (E.g.: 624.04)
3. Received Date
This is Accession Date of the Proceeding. By default current date will be displayed. If you want to change the date you can use the Date Time Control (E.g.: 20-01-2005)
4. Conference Title
Here you should enter the conference title.
5. Conference Name
Here you should enter the conference Name.
6. Other Title
Whether it is any other title you can enter other details.
7. Editors
You should enter the Proceeding Editors Details.

8. Organizer
You should enter the Proceeding Organizer details.
9. Co Sponsor
If any Co sponsor in the Proceeding You should enter the Co Sponsor Details.
10. Venue
Denotes the place of the Conference.
11. Price
The proceeding cost should enter in the Price details.
12. Proceeding Date
This is Conference Date of the Proceeding. By default current date will be displayed. If you want to change the date you can use the Date Time Control (E.g.: 20-01-2005)
13. Conference Type
You should select the Conference type in combo box. Default value will be Seminar.
14. International/National
Select the Conference type National or International. Default value will be National.
15. Availability
Denotes status of the Proceedings. You can select status of the Proceeding from the combo. Default value is YES. It means that the Proceeding is available in the library for Lending.
16. Book Access No
Enter the Book Access No.
17.Title
Enter the Title Name
18.Dicount
Give the Discount.
19.Net Price
The Net Price is displayed


II. Additional Information
This section contains the following 15 fields.

17. Year
Type the Publication year of the Proceedings. The year should be typed in numbers only Width of the year should not exceed four.( Eg: 2005)
18. ISBN Number
Type International Standard Book Number of the Proceedings.
19. Volume
Volume number of the proceeding being subscribed. This is optional field only.
20. Collation
Enter the physical description of the proceeding and other associated information such as preliminary pages, number of pages, size of the proceeding etc. ( Eg: 256p or ix, 256p or ix, 256p, 15C.M * 28 C.M) .
21. Subject
Denotes Subject Name of the Proceeding. Subject Name should not be typed here. It should be selected from Subject Master as like Author Master
How to Select Subject Name
Two ways:
I. You will find subject search text box. Ensure whether the cursor is in the text box. If the cursor is not in the text box, click in the text box. If you press enter key all the subject names will be displayed. If you type characters and press enter key subject names starting with that characters will be displayed. Select the subject name you want.
II. Type starting characters of the subject name in the subject text box and press enter key. Subject names starting with that character will be displayed. Select the subject name you want.
22. Department
How to Select Department Name
Two ways:
I. You will find department search text box. Ensure whether the cursor is in the text box. If the cursor is not in the text box, Click in the text box. If you press enter key all the department names will be displayed. If you type characters and press enter key department names starting with that characters will be displayed. Select the department name you want.
II. Type starting characters of the department name in the department text box and press enter key. Department names starting with that characters will be displayed. Select the department name you want.
23. Supplier
How to Select Supplier Name
Two ways:
I. You will find supplier search text box. Ensure whether the cursor is in the text box. If the cursor is not in the text box, Click in the text box. If you press enter key all the supplier names will be displayed. If you type characters and press enter key supplier names starting with that characters will be displayed. Select the supplier name you want.
II. Type starting characters of the supplier name in the supplier text box and press enter key. Supplier names starting with those characters will be displayed. Select the supplier name you want.
24. Publisher
How to Select Publisher Name
Two ways:
I. You will find publisher search text box. Ensure whether the cursor is in the text box. If the cursor is not in the text box, click in the text box. If you press enter key all the publisher names will be displayed. If you type characters and press enter key publisher names starting with that characters will be displayed. Select the publisher name you want.
II. Type starting characters of the publisher name in the publisher text box and press enter key. Publisher names starting with that character will be displayed. Select the publisher name you want.
25. Invoice
Details of the Invoice, if the proceeding has been purchased.

26. Location
Identity of the place where the proceeding is kept. (E.g.: Bay A or RACK - 2 or RACK-2, ROW, or REFRECNE SECTION, etc)
27. Keywords
Enter Keywords covered in the Article. Use; and space as separator between two keywords
28. Abstract
Enter Abstract about the article. Abstract should not exceed 150 characters
29. Add Field1
You should enter the extra information about proceeding.
30. Add field2
You should enter the extra information about proceeding.
The following Buttons are provided for these masters
31.Budget Year
Enter the Budget Year.
32.Budget Year
Enter the Budget Name.
1. New to create a new record
2. Save to save a record in the master
3. Delete to delete a record
4. Clear to clear the data in the screen
5. Close Close and exit from the master

NON BOOK MASTER
About Non Book Master
This form is to enter Report details. This form has been divided into two categories.
I. Main Entry
II. Additional Information
I. Main Entry
This section contains the following 11 fields.



1. Access Number
This is very important field since it acts as a primary key for Non-Book information.
How to Enter Access No:
You can enter Access No in two ways

i). Click the V button (V)
You can find Non-Book search text box after clicking the V button. Ensure whether the cursor is in the text box. If it is not in the text box, Click in the text box. If you press enter key, all the Information about the Non-Book will be displayed. If you type characters and press enter key, Non-Book title starting with that characters will be displayed. Select the Non-Book title or Access Number if you want.
ii). Enter the Access Number directly in the Access Number field

2. Call Number
This is Classification Number of the Non-Book. Enter the classification number. AutoLib accepts all types of Classification. (E.g.: 624.04)

3. Received Date
This is Accession Date of the Non-Book. By default current date will be displayed. If you want to change the date, you can use the Date Time Control (E.g.: 20-01-2005)
4. Author
Denotes Author of the Non-Book.
5. Title
This field is to enter the title of the Non-Book.
6. Other Title
By using this field, we can specify other title for Non-Books.
7. Part Details
By using this field, we can specify part of the details about the Non-Book.
8. Description
By using this field, we can specify description about the Non-Book.
9. Type
Type contains the following categories.
 CD
 Floppy Disk
 Video Tape
 Audio Tape
 Microfilm
 Microfiche
 Cartridge
 Others

We can select any one from these types.

10. Availability
Denotes Status of the Non-Book. You can select status of the Non-Book from the combo. Default value is YES. It means that the book is available in the library for Lending.
11. Location
It denotes the location where the Non-Book is available.
12. Book Access No
Enter the Book Access No.

II. Additional Information
This section contains the following 13 fields.



12. Gift
If we get the Non-Book as a gift, then we can specify that by using this.
13. Purchase
If we have purchased the Non-Book, then we can specify that by using this.
14. Year
It denotes the year in which Non-Book was obtained
15. Price
It denotes price of the Non-Book.



16. Subject

How to Select Subject Name
Two ways:
I. You can find subject search text box after clicking the V button. Ensure whether the cursor is in the text box. If it is not in the text box, Click in the text box. If you press enter key all the subject names will be displayed. You can select the subject name from this list.
II. Type starting characters of the subject name in the subject text box and press enter key. Subject names starting with that characters will be displayed. Select the subject name you want.

17. Department

How to Select Department Name
Two ways:
I. You can find department search text box after clicking the V button. Ensure whether the cursor is in the text box. If it is not in the text box, click in the text box. If you press enter key all the department names will be displayed. You can select the department name from this list.
II. Type starting characters of the department name in the department text box and press enter key. Department names starting with that character will be displayed. Select the subject name you want.
18. Supplier

How to Select Supplier Name
Two ways:
I. You can find supplier search text box after clicking the V button. Ensure whether the cursor is in the text box. If it is not in the text box, Click in the text box. If you press enter key all the supplier names will be displayed. You can select the supplier name from this list.
II. Type starting characters of the supplier name in the supplier text box and press enter key. Supplier names starting with that characters will be displayed. Select the supplier name you want.

19. Publisher

How to Select Publisher Name
Two ways:
I. You can find publisher search text box after clicking the V button. Ensure whether the cursor is in the text box. If it is not in the text box, Click in the text box. If you press enter key all the publisher names will be displayed. You can select the publisher name from this list.
II. Type starting characters of the publisher name in the publisher text box and press enter key. Publisher names starting with that character will be displayed. Select the publisher name you want.
20. Invoice Number
Details of the Invoice, if the book has been purchased.
21. Keywords
If the report contains any keywords that you want to mention, then use this field. Use; and space as Separator between Keywords.

22.Budget Year
Enter the Budget Year.
23.Dicount
Give the Discount.
24.Net Price
The Net Price is displayed
Action Button

New - To create a new Non-Book details
Save - To save the entered details
Delete - To delete the Non-Book
Clear - To clear the screen
Close - To close the menu
NEWS-CLIPPINGS
About New-Clippings

This form is for entering News Clippings details.
This section contains the following 10 fields.



1. Clipping No
This is very important field since it acts as primary key for clipping information and it is an auto generation number. If you press the NEW button it will created automatically.
2. Newspaper Name
This field is used to enter the clipping’s newspaper name.
3.News types
This field is used to enter the type of the clipping.
4. Published Date
This field is used to give the date of the newspaper published.
5. News title
This field is used to enter the title of the clipping.
6. News Subject
This field is used to enter the subject of the clipping.
7. Page Nos.
Here we should enter the total number of the pages is in this clipping.
8. Keywords
The keyword field is the important for the searching. If we gave the important words from the clippings we can search through by it.
9. Abstract
Using this field we can give some abstraction about the clippings.
Action Button
New - To create a new News-Clipping details
Save - To save the entered details
Delete - To delete the News-Clipping
Clear - To clear the screen
Close - To close the menu
MISSING PAGES
Access Number
Type the Book Access number in the Access No Text Box.
Missing Pages Enter the missing pages numbers in the book.




COUNTER MODULE
The following options are available in this module
1. ISSUE
2. RETURN
3. RENEWAL
4. RESERVATION
5. RESERVATION CANCEL
6. CLEAR
7. CLOSE

Counter Screen – MS-SQL version




Use Report Module - counter reports -to generate various types of reports as given below
Ø List of books issued
Ø List of books returned
Ø List of books renewed
Ø List of books issued and returned for a particular period
Ø List of books issued but not returned for a particular period
Ø Reminders for the overdue books
Other Features
- To check if an user is a valid user
- To check if a book is available in the library for issue
- To scan the barcode labels of
- Accession number of the book
- User ID
- To calculate due date
- To calculate the Fine amount)
- Checks how many books can be issued to a person
- Keeps track of the reservation and allows to issue the reserved books only to the user who has reserved earlier than the others
- To cancel the reserved books
- To generate reminders for overdue books
- Allows generating all operations in the issue/return transactions
- Allows generating user statistics
- Allows generating and monitoring various operations in the counter


1. ISSUE
Follows the STEPS given below to issue books
Steps:
1. Enter the USER ID or scan the USER ID from the Barcode ID card to whom you want to issue - The particular user details will be displayed on the screen.
-List of other books, if any, issued to the same user will also be displayed at the bottom in Issue Details Grid.

2. Enter the ACCESSION NUMBER of the book or scan the Accession Number from the Barcode label pasted on the book

The particulars of the book will be retrieved from the database and displayed on the screen along with issue date and due date. (Due date will be automatically calculated on the basis of circulation period of the user)

3. Click the icon ISSUE or scan the Barcode Label (generated for ISSUE) after checking the information displayed on the screen pertaining to the particular book/user

This book is also now added to the list of books already issued to the user after clicking. You will find the user id, accession number, issue date, due date, name of the staff who issued the book and type of the transaction (Issue or Renewal)

4. Repeat steps 3 and 4 to issue more than one books


2. RETURN
Follows the STEPS given below to return books
Steps:
1. Enter the USER ID or scan the USER ID from the Bar-coded ID card to whom you want to return Books
-The particular user details will be displayed on the screen.
-List of other books, if any, issued to the same user will also be displayed at the bottom in
Issue Details Grid.

2. Double click the row pertaining to the book to be returned or enter the ACCESSION NUMBER of the book in the Access Number text box or scan the Accession Number from the book
The clicked/selected book will be displayed along with the details - user id, accession number, issue date, due date and fine amount, if any. (Fine Amount will be automatically calculated on the basis of due days and fine amount applicable to the group to which the member belongs)

3. Click the option RETURN or the scan Barcode Label (generated for RETURN)
The particular row pertaining to the book will be removed from the Issue Details Grid.
4. Repeat the steps 3 and 4 to return more than one books

3. RENEWAL
Follows the STEPS given below to renew books
Steps:
1. Enter the USER ID or scan the USER ID to whom you want to RENEW books
-The particular user details will be displayed on the screen.
-List of other books, if any, issued to the same user will also be displayed at the bottom in Issue Details Grid.
2. Double click the row pertaining to the book to be renewed or enter the ACCESSION NUMBER of the book in the Access Number text box or scan the Accession Number from the book

The clicked/selected book will be displayed along with the details - user id, accession number, issue date and due date. (If there is fine amount for the first issue then the book cannot be renewed.)

3. Click the option RENEW
The particular row pertaining to the book will be removed from the Issue Details Grid
Book will be renewed only if there is no reservation for the book.

4. Repeat the steps 3 and 4 to reserve more than one books

4. RESERVE

Follows the STEPS given below to RESERVE books
Steps:
1. Enter the USER ID or scan the USER ID to whom you want to Reserve book
-The particular user details will be displayed on the screen.
-List of other books, if any, issued to the same user will also be displayed at the bottom in Issue Details Grid.
2. Enter the ACCESSION NUMBER of the book or scan the Accession Number from the book
The particulars of the book will be retrieved from the database and displayed on the screen.
3. Click the option RESERVE
The particulars of the book will be shown in Reservation Details Grid along with User Id, Priority
4. Repeat the step 3 to reserve more than one books


5. RESERVATION CANCEL

Follows the STEPS given below to CANCEL the reserved books
Steps:
1. Click the option RES.CANCEL
2. Enter the USER ID or scan the USER ID to whom you want to Cancel the Reserved books
3. Enter the ACCESSION NUMBER of the book that the user has already reserved and now wants to CANCEL and press Enter key
The details (user id, accession number and the reserved date) will be displayed in the Reservation Details Grid
4. Double click the row pertaining to the book, displayed at the bottom,
the user wants to cancel the reservation

The row pertaining to the particular reserved books now will be removed

6. CLEAR
To clear the screen
7. CLOSE
To close the counter module






Bulk Counter Services


This is same as Counter Service some of the Following options included for easy to use
i) One User cans more than one Resource at a Time
First you should scan Member Code and then scan all the resources
Then you are use ISSUE, RETURN, RENEW as well as the same for Counter Services.
Miscellaneous

You can enter the Miscellaneous entry like Printout, Photocopy, Loss of Resource and Recovery this is your Receipt Entry.

User Transactions
You can see an individual User detail and Payment Entry also give the clearance and delete the particular details as your choice

i) User
Just see a Single user Fine charges and Issued Documents.

ii) Payment
Just see a Single user Fine charges and Miscellaneous charges.
And also collect the Fine amount charges collect Miscellaneous charges here.







iii) Clearance
You can give the Library Member Clearance Here if that User Don’t has any charges and any Library Resources


In case that user can have any charges also have any resources
This “Click to Clearance“ Button Not Enabled here. Otherwise to Click this Button Give a Clearance Here.

If you give clearance to any user, there are three options below of that Button Pease Read carefully and select which option, finally click the “Delete Transaction” Button.



If you select “Yes”, in which option you select - at the basis that particular user transactions deleted.
If you select “No”, all kind of Transactions is maintained.



Transfer Books
(Note: This Option only for BOOK)
You can Transfer Books To Other Departments

Enter the Order No, select Department and just type Access-No (which Book transfer to that department) and press Enter Key





Re-Transfer Books
This is the same as reverse process of Transfer Books.
i. Just select the department, click Re-Transfer all the Books are Re-Transferred
ii. Otherwise just enter Access No One-By-One those Books are Re-Transferred.
ii. Transfer-View and Re-Transfer-View Buttons are Displayed that Department Books


Binding Books
You can send Books to Binding
Select Binder name, Document Type, type Access No and Press Enter Key
That Document type Automatically change Binding

You can Receive Books from Binder
Select Binder name, Document Type
All the Binding Documents (for that Binder) are Displayed Below Grid
If you receive all the Documents (for that Binder) just click “Bulk Return”
Otherwise if you receive one by one, just select that document from the Grid and Press Delete Key that document return to Library.

SEARCH MODULE

1. Simple Search

This module allows searching books based on the fields – Author, Title, Access Number, Call Number, Publisher, Edition, Year, Subject, Keywords and Availability.
This module is for searching all the documents. Select the document, which you want to search. By default, Book would be selected. You can search the document on the basis of given fields on the screen.

If you find ISSUED in Availability field of the document, click on the text Availability to know Issue Details of the Book.

Buttons and Actions

1 Search To search the Documents
2 Print To Print results of search
3 Clear To Clear all the fields
4 Close To Close the Simple Search Module

Example:
To search a book written by Balagurusamy, E. - Author
-Verify Book has been selected in the Documents tab
-In the Author Field type Balaguru

-Click Search Button

Books having Author Name starting with Balaguru will be displayed.

Number of books retrieved will be shown in Total Records box.

Details of books will be shown in the grid





Example:



Enter the search value in the corresponding filed and click search. If you enter search value in more than one field, AutoLib puts the operator AND and search.

For Eg 1: To find titles on ‘Java’ written by ‘Balagurusamy’ – Enter the Title name ‘Java’ in the Title field and the Author Name ‘Balagurusamy’ in the Author field and then click
Eg2: To find titles on ‘Java’, written by Balagurusamy, published by ‘Allied Publishers’, published in the year 2004 - Enter the Title name ‘Java’ in the Title field , Author Name ‘Balagurusamy’ in the Author field, Publisher Name ‘Allied Publishers’ in the Publisher field, Year ‘2004’ in the year field and then click
2.Advanced Search
This menu allows to search using more than 1 field ( combination of fields using the Boolean Operator AND, OR, NOT) - up to 5 levels
Field List
It contains list of fields for searching. Select the field from the list for your searching.
Operator
It contains Conditions for searching(Starting with, Equal toLike or anywhere, Word ). Select the conditions from the list for your searching
- Starting with - to search titles starting with ‘Management’ or ‘Libr’
- Equal to - to search title contains the string only ‘Management’
- Like - to search a letter or word available anywhere in the title field - Eg: ‘Ja’
- Word - to search a particular word in the title Eg: ‘Biochemistry’

Search Value
Type the search string in the Search value text box.
Boolean
You can use Boolean Operators (AND, NOT, OR) between search conditions in the advanced search.
AND
To retrieve records that satisfy all the selected conditions.
OR
To retrieve records that satisfy either of the selected conditions.
NOT
To retrieve records that do not satisfy the selected conditions.

Order by (allows to sort 4 levels)

It contains list of fields for sorting. Select the field by which you want to sort the searching results.

Example:

Restricted Search
This module is used to search only Book Database. At first if you open this search all the records will display below. In search option select topic for searching. After that type text for searching in text area. Suppose you have selected AUTHOR NAME. If you type as string BALA then the result will be the author name starting with BALA will be displayed. Like this we can search from TITLE, PUBLISHER, DEPARTMENT and AVAILABILITY



Journal Module
Journal Master
This is for entering Journal Details. This module is to store the general information about periodicals. The module includes the followings:
Descriptions and Steps to work in Journal Master
- Click New button to enter new journal
1.Code
This implies Journal Code. When you click New button, AutoLib automatically generates a code for the journal you are going to enter. This field should not be left blank
2.Name
-Type journal/periodical/magazine name here.
-This field should not be left blank
3.Publisher
-Select the Publisher Name of the Journal ( from the publisher Master). Should not enter the publisher name here
-If no publisher is selected, then NIL will be default publisher name
4.Frequency
-Select Frequency of the journal from the list
-MONTHLY will be default value
5.ISSN
-Enter ISSN (International Standard Serial Number) of the journal -Optional field
6. Payment Type
Select Payment Type (mode of payment ) of the journal. – Optional field
Example:
If you subscribe a journal against money then select PAYMENT type.
7.Country
-Select Publication Country from the list - optional field
-Default value will be INDIA
8.Delivery.Mode
Select the Mode by which the journal is delivered to you.
9.Dept.
How to Select Department – like in the book master
-Select the Department Name for which the Journal is subscribed.
-Optional field
-If no department is selected, then NIL will be default department name
10.Subject
How to select Subject – Like in the Book Master
-Select the Subject Name which the Journal covers -Optional field
-If no subject is selected, then NIL will be default subject name
11. Remarks
Remarks about Journal, if any.
- Click Save button to save the journal details
Example:



JOURNAL SUBSCRIPTION
This module is for subscribing journal.
Descriptions and Steps to work in Journal Subscription
- Click New button and enter the following fields

1.Subs. No.
This implies subscription number of the journal. It accepts alpha-numeric characters. This does not necessarily be the subscription number which the supplier gives. You can give a custom number.
2.Starting Access No
You can enter Access no of the journal (it will create Access no from that number)
2.Journal
Select the journal name for which the subscription is made.
3.Supplier
Select the supplier from whom the journal is subscribed
4.Subs. From
Select the starting date of the subscription
5.Subs. To
Select the ending date of the subscription
6.Order
This is a flag showing status of the subscription. This cannot be edited.
7.Year
This is the year of starting date of subscription. Once you select starting date of the subscription from Subs. From field, this year field is automatically entered. You need not enter it manually.
8.Month
This is the month of starting date of subscription. Once you select starting date of the subscription from Subs. From field, this month field is automatically entered. You need not enter it manually.
9.Volume
Volume number of the Journal being subscribed. This is optional field only.
10.Issue No.
Issue number of the Journal being subscribed. This is optional field only.
11. Frequency
When you select journal from the Journal Master, this field is automatically filled with frequency of the selected journal.
12.No. of Issues
Total number of issues being covered in the subscription period. When you select subscription period, this field is automatically filled with number of issues calculated on the basis of frequency and subscription period.
13.Cost
Use this field when you give price value in foreign currency.
14.Currency
Select the currency in which the journal is purchased. Default value will be Rupees.
15.Price
Type the amount of subscription.
16.Expected Days
Enter number of days taken for delivery of the journal
- Click Save button to save the subscription details
- After the subscription is saved, a message form as shown in the picture will be Displayed
‘Do You want to Crete Issue ‘
If you click on Yes then
Journal issues for the subscription will be created now. This is useful when you are not strictly adhered to Journal Acquisition Process. You can skip Journal Order, Journal Invoice and Journal Payment processes.
If you click on No then
A message prompting you to proceed to Journal Order will be shown and Journal Issues will be created only after the completion of Journal Order, Journal Invoice and Journal Payment.

JOURNAL ISSUES
This module is for Entering Journal Issues.
Descriptions and Steps to work in Journal Issues.
Step 1:
Select the Journal Name from the V Button.
Step 2:
Enter the subscription starting date and ending date that which you have entered in Journal Subscription.
Step3:
Click the Load Issues Details
Step4:
Enter the Received Date in the Journal Issues format as (dd/mm/yyyy) and then press down arrow key. After pressing down arrow key the Availability column becomes YES.
Step5:
You can change the Issue Number.


JOURNAL ARTICLES

Field Name Description

Journal Select the journal in which the Article has been published
Atl. No. Describes the Article Number. When you Click new button AutoLib automatically generates article number
Title Enter Title of the Article
Author Enter Author Name of the Article
BVol. No. Enter the Back volume No., if the journal containing the article is bound as
Back volume.
Jvol. No. Enter volume number of the Journal in which the article has been published
Issue Nos. Enter Issue Numbers of the Journal in which the article has been published
Year. Enter the Year in which the article has been published
Month. Enter the Month in which the article has been published

Page Nos. Enter Page numbers of the article
Subject. Enter Subject covered by the Article
Keywords. Enter Keywords covered in the Article. Use; and space as separator between two keywords.
Abstract. Enter Abstract about the article. Abstract should not exceed 150 characters
Example:


JOURNAL ISSUES ENTRY


You can enter here direct journal issue. (E.g.: suppose you subscribe 12 issues of one journal, but one more issue if will come, select the journal name and click the “filter” button then click the “New” button. Enter the values (Enter the Recd.Date, Issue Date these dates between subscription period)
JOURNAL BACKVOLUMES
Field Name Description

Journal Select the Journal Name (from the Journal Master)
BVol. No. Enter Back volume number
JVol. No. Enter volume numbers of the journal
Issue Nos. Enter Issue numbers of the Journal
Year Enter Publication year of the Journal
Month Enter Publication Month of the Journal
Part No. Enter Part Number of the Journal
Status Select status of the Back volume from the list
Remarks Enter Remarks about the Back volume
Example:



JOURNAL REMINDER
If you want Journal Reminder keep it the following step
Step –1 Go to Serial Control
Step –2 Select Journal Renewal

No of Days - This is Inform to how many days before display what are the journal as soon as
ending The Journal Subscription date. Then display which one of the journal awaiting
after 100 days finished
- Then select journals





ACQUISITION MODULE

This module has the following options for various operations involved in acquisition (book procurement) control:
1. Indent Master – to give indent for new books
2. Order Processing – to send orders to the supplier for new books
3. Invoice Processing - to process the invoice received from the supplier
4. Payment – to make payment to the supplier
5. Order Status reports – to find out the status of the orders sent to the supplier, etc
6. Catalogue – to print main, author and title catalogues

Follow the instructions contains therein in each option
1. Indent Processing




Descriptions:

Indent No - Give an unique indent number
Indent Date - Give the date of the indent raised/given
Member - Select the Member ID from the Member Master
Author - Select the name of the author of the book from the Author Master.
( Add the author name in author master if the same author is not already in
author master)
Title - Title of the book
Publisher - Select the name of the publisher of the book from the Publisher Master.
( Add the publisher name in publisher master if the same publisher is not
already in publisher master)
Dept - Enter the Department name for which the book is indented
Pub. Year - Publication Year of the book
Edition - Edition details
Copies - Number of copies
Flag - Not to be entered. The value will change automatically for completion of
each process
Price - Price of the book
ISBN - Enter the ISBN of the book

Action Button

New - To create a new indent
Save - To save the details after entering all the details
Clear - To clear the screen
Delete - To delete the indent
Print - To print the indent details
Close - To close this menu
Indent Approval - This Button is used to change the Indent Pending List into Indent Approval List
(Click Check Box and Click Ok and Then Back Button).
Transfer - Use this to transfer the details of the book to the Book Master only after
receipt of the book

This is the first process and an indent is to be created for each book.

2. Book Enquiry
This module is used to send the Enquiry to suppliers from the approved indent list from indent master.


Buttons:
Save -To Save the Record
Report -To Take Report from indent to supplier
Clear -To Clear
Close -To Close
Delete -To delete
Approve. Cancel -To Cancel the Indent from the Approve list to Pending List.

3. Order Processing



Descriptions

Order No - Give a suitable unique order Number
Order date - Order date
Supplier - Select the supplier Name. If not available, add the supper name in the
Supplier master and then select
Flag - Not to be entered. The value will change automatically for completion of
Each process




Action Button

New - To create a new order, click this button.
Save - To save the details - after entering all the details
Clear - To clear the screen
Delete - To delete
Print - To print the indent details
Close - To close this menu
Pending Enquiry - To add the Enquiry List to Already entered Order List

Process: To create a new purchase order

1. Click the button New. All the pending indents will appear in the right side of the grid
2. Give the order number and order date
3. Select the supplier you want to place the order
4. After Selecting the Supplier, Enquiry indent list will be displayed in the List Box. Select Indent by clicking the check Box.
5. Click the button save
6. Click the button print to print the purchase order
The unselected indent will be available in the right side of the screen.

To Create an another purchase order for a different supplier: Repeat the same
3. Invoice Entry




Descriptions

Invoice No - Supplier invoice number
Invoice date - Date of the invoice
AAR/OrderNo - Your order Number
Supplier - Select the supplier name
Budget - Select the budget head from the budget master
Invoice Total - Enter the total invoice amount
Document - Select the type of document (Book/Journal, etc)
Flag - Not to be entered. The value will change automatically for
Completion of each process
Action Button

New - To create a new invoice entry, click this button.
Save - To save the details - after entering all the details
Direct - To bypass the above two process and enter the invoice details
Clear - To clear the screen
Delete - To delete
Print - To print the details of the invoice received
Close - To close this menu
Pending Order - To add the order list to already entered invoice entry.

Process: After entering the above

Select the Supplier from the Supplier Master. After selecting the supplier the ordered list will be displayed in the list box for the particular supplier. Click the check box and then click save. After saving the record select the check box and then enter the order list to add the copies received for that particular order. And then click save to change the order



4. Payment


Descriptions
Payment No. - Serial number for sending each payment to the supplier
Payment Date - Date of sending the payment
Budget - Select the budget head from the budget master
Supplier - Select the supplier name
Amount - Amount – to be sent to the supplier
Mode - Select the mode of payment – (cheque/DD/cash)
Payment Detail - Details of the cheque/DD ( bank name, cheque/DD number, etc)

Action Button

New - To create a new payment entry, click this button.
Save - To save the details - after entering all the details
Clear - To clear the screen
Delete - To delete
Print - To print the details of payment – to be sent to the supplier
Close - To close this menu

Select the correct pending invoice(s) from the right side grid by keeping the cursor near the left side of corresponding row and press the right button of the mouse. The selected pending invoice will be transferred to the left side of the grid which is the payment details. This process is for sending payment to the supplier for each invoice .

Repeat the step above to send payment to an another supplier
5. Order Status Reports


Use this option to generate the following reports based on the status (All/Pending/Ordered/Completed/Transferred/Cancelled)
 Book Indent
 Book Order
 Invoice
 Payment

Note: Specify the staring and ending date from the date control
6. Catalogue Printing


Use this option to print catalogue or Shelf card for Main/Author/Title.
Note: Specify the starting and ending accession numbers

7.1. Invoice Processing


Use this menu to by pass the Book Indent, Book Ordering, Invoice and Payment explained under the options 1- 4 above.
You can use this menu to enter the details of invoices received against your order from the supplier without processing indents or sending orders to the supplier. This can be used to keep track of the invoices received, payments to the suppler for each invoice and the details of the payments.


Description
Serial No - Serial Number for each invoice
Order Number - Our order number sent to the supplier
Order Date - Date of the order sent
Supplier - Name of the supplier to whom the order was sent
Budget - Budget head for which the amount has to be deducted
Invoice No - Invoice number
Invoice - Date of the invoice
Amount - Amount of the invoice
Dept - Name of the Dept for which the book has been purchased
Year - Year – the amount spent for a particular year
Document - Specify the type of document –Book/Journal, etc
Debit or Credit - Specify Debit or Credit
Paid - Paid or not ( for this particular invoice)
Paid Date - Date of payment
Mode - Mode of payment ( Cheque/DD/Cash, etc)
Payment detail - Details cheque/DD ( bank name, cheque/DD number, etc)

Action Button
New - To create a new entry for each invoice
Save - To save the entry
Clear - To clear the screen
Delete - To delete an entry
Report - To switch over to the Report Menu
Transfer - To transfer the details of the invoice no, accession number, etc to
Book Master
Close - To close this menu




7.2.Invoice Processing – Reports


Use this option to generate various types of reports based on Supplier, Budget, Dept, Document Type, Mode, Paid, etc based on starting and ending date of ordered date, invoice date and paid date

7.3. Invoice Processing - Transfer


Use this option to transfer the details of the Accession number, invoice number, price, supplier, name, etc from this menu to the Book Master.

You can transfer the details for a particular Accession Number or a range of Accession number and click the button Transfer.

Admin Module
BOOK UPDATION
This form is used to globally update the book information, using this form we can update all the book information except Access No.



For example in the above form explain an updating a field. If you want to update or modify the subject name ELECTRONICS to the call number like 621.38(083.9) ELE then you simply fill the form like above then press the MODIFY button it will change in the book details.
Like the above method we can update the book details.

MEMBER UPDATION

This form is used to globally update the Member information, using this form we can update all the book information except Member Code.




For example in the above form explain an updating a field. If you want to update or modify the Group to a member using his/her member code then you simply fill the form like above then press the MODIFY button it will change in the book details.
Like the above method we can update the Member details.
MEMBER TRANSFER
This is used to transfer member globally. If you want transfer 1st year all student go to 2nd year . So that time keep it the following steps
Step –1 Go to Admin
Step –2 Select member transfer
Step –3 Then Select year
Step –4 Click transfer Button


Suppose you want transfer selected member only keep it the following steps
Step –1 Should be do it Previous three steps
Step –2 Then display member left hand side .Now you can select particular member
Step –3 Then select Selected member only option then click transfer button

HOLIDAYS MASTER

This module is to enter calendar holidays of the institution. The following are the steps to make entry in Holidays Master.
1. Open Admin menu
2. Click on Holidays
Holiday form will be opened with details of holidays already recorded. The details include date of holidays, number of days and remarks about holidays.
3. If you have to add new holiday, then click Add button
A frame for entering holiday details will appear
4. In the leave from option select starting date of the holidays

5. In the leave upto option select ending date of the holidays
If you are entering only one day as holiday then both leave from and leave upto fields should be same
6. In the Remarks field type reasons for holidays
7. Click Save button
8. Click Back button to come to the opening screen
9. Click Close button to come out of the holidays module
Deletion of Holiday
1. Open Admin menu
2. Click on Holidays
Holiday form will be opened with details of holidays already recorded. The details include date of holidays, number of days and remarks about holidays.
3. Click anywhere on the row of the holiday to be deleted
4. In the left corner of the row a bookmark (a right arrow) will appear
5. Click on that bookmark
The complete row of the holiday will be selected
6. Press Delete key of the Keyboard
Importance of Holidays Master
In the Counter Service module while issuing documents to members, due date will be automatically calculated. Holidays entered in the Holidays Master are taken into consideration for due date calculation. If the due date falls on any of the holidays, then next working day will be taken as due date.
Example:



GROUP MASTER

This provision is to classify the library members on the basis of the followings.
- Designation
- Number of cards allotted
- Circulation period of documents
- Eligible documents
- Course being undergone by the members
There are three options in Group Master. You have to choose any one while making a group.
1.General
When this option is selected the members of the group can be issued all types of documents and the circulation period will be same for all the documents.
2.Specified
When this option is selected the members of the group will be issued only specified documents and circulation period may differ depending upon document type
3. General & Specified
When this option is selected the members of the group will be issued all types documents, but the circulation period may differ depending upon the document type

Fields Description

Group Code Click New button. AutoLib will automatically generate group code
Name Enter Name of the group. Should not be left blank
General Eligible Enter Number of all eligible documents - Number format- Can be used only when General option is selected
Period Enter Number of days - Number format- Can be used only when General option is selected
Book Eligible Enter Number of books eligible - Number format- Can be used only when Specified option is selected
Period Enter Number of days - Number format- Can be used when Specified option OR General & Specified option is selected
Book Bank Eligible Enter Number of Book banks (documents) eligible- Number format- Can
Be used only when Specified option is selected
Period Enter Number of days - Number format- Can be used when Specified option OR General & Specified option is selected
Journal Eligible Enter Number of journals eligible - Number format- Can be used only when Specified option is selected
Period Enter Number of days - Number format- Can be used when Specified option OR General & Specified option is selected

Back volume Eligible Enter Number of Back volumes eligible - Number format - Can be used only when Specified option is selected
Period Enter Number of days - Number format- Can be used when Specified option OR General & Specified option is selected
Nonbook Eligible Enter Number of Nonbooks eligible - Number format- Can be used only when Specified option is selected
Period Enter Number of days - Number format- Can be used when Specified option OR General & Specified option is selected
Standards Eligible Enter Number of standards eligible - Number format- Can be used only when Specified option is selected
Period Enter Number of days - Number format- Can be used when Specified option OR General & Specified option is selected
Proceedings Eligible Enter Number of proceedings eligible - Number format- Can be used only when Specified option is selected
Period Enter Number of days - Number format- Can be used when Specified option OR General & Specified option is selected
Reports Eligible Enter Number of reports eligible - Number format- Can be used only when Specified option is selected
Period Enter Number of days - Number format- Can be used when Specified option OR General & Specified option is selected
Thesis Eligible Enter Number of thesis eligible - Number format- Can be used only when Specified option is selected
Period Enter Number of days - Number format- Can be used when Specified option OR General & Specified option is selected
Remarks Enter remarks about group
Renewal Enter number of times for continuous renewal(If you don’t want to restrict continuous renewal then 0 should be entered) - Number format- Default value is 0
Example:



BUDGET MASTER
This module is to ender budget the following example clearly explained




LOGIN MASTER
This module is for granting permissions/rights on AutoLib Software Modules to members.
Description of the rights:
Name of the Rights Modules Available
ADMIN–I All modules
ADMIN-II All modules except Admin module
COUNTER Transaction and Search modules
DATA ENTRY Cataloguing Master module
ACQUISTION Book Acquisition module
JOURNAL Serial Control module
PUBLIC Search module


Steps to enter new login details

1. Click New button
2. Enter member name in Login Id field
3. Enter password of the member in Password field
4. Enter full name of the member in Staff Name field
5. Select the rights on the modules of AutoLib Software from the list
6. Select YES in the valid flag
7. Click Save button

Points to be considered while creating login id
Create separate login id and password for library staff and assign rights according to their responsibility in library.
Create common login id and password for library members. Because they will access search module only.
Temporary restriction for logging into AutoLib Software
If you want to restrict anyone from accessing AutoLib Software, then open login master, retrieve login details of the member, set valid flag to NO and click Save button.When you want to revert restriction, set valid flag to YES and save.
For permanent restriction for logging into AutoLib Software
Open Login Master, retrieve login details of the member and click Delete button.
To edit login details
Open Login Master, retrieve login details of the member, make changes in the field/s which you want to change and click save button.
Example:


STOCK VERIFICATION
This module is for stock verification in the library. Here stock means only books entered in book master.
How to open stock verification module
- Open Admin menu
-Click Stock Verification
Appearance of Stock Verification Form
Display Grid
Descriptions of Stock Verification Fields

Stock
Books, which have been physically verified.
Not Verified
Books, which are yet to be physically verified
Lost
Books, which are already in lost or withdrawn or missing lists
Issued
Books, which are in lending
Binding
Books, which have been sent for binding
Display
To display details of the books according to selected options
Print
To print the displayed details
Delete
This provision is to delete stock entries. This option will delete all the details of physically verified books from stock master. Use this provision after the completion of

When to use the Delete provision

- If there is any problem in your stock verification process and you want to start stock verification from the beginning delete details of already verified stocks.
- When you go for stock verification for next year
Clear
To leave all the fields blank
Close
To close the stock verification form
How to enter Stock Details
In the Access Number field type the accession number of book which you verified and press Enter key or scan the Access Number of the book. A message showing ‘Record inserted’ will be displayed. In stock option, the number would be incremented by one. In Not verified option, the number would be decremented by one.
If you are going to enter sequence of numbers continuously then click multiple numbers option. Another text box for entering Access Number will be displayed. Enter the starting number in the first text box. Enter the ending number in the second Access Number text box and press Enter key. Stock entries will be made for books, which are in between the range of that accession numbers. This option is applicable to Numeric Version only.

Deleting a particular book detail from the stock master

This option is useful when you want to delete wrongly entered stock detail
- Click anywhere on the row of stock to be deleted in the display grid
- In the left corner of the row a bookmark (a right arrow) will appear
- Click on that bookmark
The complete row of the stock entry will be selected
- Press Delete key of the Keyboard
Find Number
To find a particular book in the display grid, type the accession number in this field and press enter key.
Example:

RESERVE PRIORITY
This module is to change the reserve priority in the library. For changing the priority drag the details present in the list box and then click Reserve Priority.



1.Access Number
Enter Access no for changing the reservation priority.
2.Reserve Priority
This button is used to change the reservation priority.
FINE MASTER
This Module is used to specify the fine for a particular group.



1.Fine Id
Click new button AutoLib automatically generates Fine Id in the Id field.
2.Group
Select Group name from the Group Master.
3.Fine Period
Type the fine period.
4.Fine Amount
Type the fine amount.
5.Period
Select the period from the combo box (DAILY, WEEKLY, MONTHLY, YEARLY).

REPORTS MASTER
Library Collection
You can take reports in your Library collection (No of Volumes, No of Titles)
User Info

You can take Particular User reports in the form of Issue And Return. And also see that members Fine details

Book
Accession Register
You can take book reports in the form of Accession Register. There are two options to take this report.
1. Accession Number wise
The report will be taken accession number wise. Select the option ‘By Access No’. Enter the starting accession number in the ‘From’ text box. Enter ending accession number in the ‘To’ text box. Click Print Button.

2. Accession Date wise
The report will be taken purchase date wise. Select the option ‘By Date’. Select the starting and ending accession date in the respective date controls. Click Print Button.

Missing Numbers
This provision is for finding out missing accession numbers in Book Master. Select the option ‘ By Access No’ and enter the range of access numbers in the ‘From’ and ‘To’ text boxes. Click Missing No. button. The report of access numbers that are in between the ‘from’ and ‘to’ accession numbers and are missing in the Book Master will be displayed.

Bibliography Reports - Book
By Accession Number wise
-Select ‘by accession number wise’ from the Report List.
-Enter the range of Accession numbers in the ‘From’ and ‘To’ text boxes
-Select the status of the book from the book status list.
-Select the type of library from ‘UG/PG’ list(Applicable for SQL Version)
-Click Show report.


By Author wise, Department wise, Subject wise , Supplier wise, Publisher wise, Budget wise

-Select report type from the Report List
-Enter the range of Accession numbers, if the ‘From’ and ‘To’ text boxes are visible
-Select the status of the book from the book status list.
-Select the type of library from ‘UG/PG’ list(Applicable to SQL Version only)
-In the name text box Press Enter Key.

Author/Department/Subject/Supplier/Publisher/Budget master will be opened. Select
the Author Name/Department name/Subject name/Supplier name/Publisher name/Budget Name
-Click Show report (Budget wise is applicable to SQL Version only)

By Call Number wise
-Select ‘By Call Number wise’ from the Report List
-Enter the range of call numbers
-Select the status of the book from the book status list.
-Select the type of library from ‘UG/PG’ list(Applicable to SQL Version only)
-Click Show report

By Purchase Date wise
-Select ‘By Purchase Date wise’ from the Report List
-Enter the range of Purchase Date
-Select the status of the book from the book status list.
-Select the type of library from ‘UG/PG’ list(Applicable to SQL Version only)
-Click Show report

By Frequently Accessed Books
-Select ‘By Frequently Accessed Books’ from the Report List
-Enter range of Dates
-Select the status of the book from the book status list.
-Select the type of library from ‘UG/PG’ list(Applicable to SQL Version only)
-Click Show report

By Least Accessed Books
-Select ‘By Least Accessed Books’ from the Report List
-Enter range of Dates
-Select the status of the book from the book status list.
-Select the type of library from ‘UG/PG’ list(Applicable to SQL Version only)
-Click Show report
Resource
Counter Transaction Report
This report is to generate various types of reports (based on transaction) dates as given below.
List of documents issued / returned / renewed / reserved / reservation of which cancelled
Reminders for the overdue documents
Fine amount collected for documents returned after due date
List of documents issued / returned / renewed / reserved for a particular period
List of documents issued / returned / renewed / reserved to members of particular department
List of documents issued / returned / renewed / reserved to members of particular group
List of documents issued / returned / renewed / reserved to a particular member
Due reminders to members of particular department/group
Fine amount collected from the members of particular department/group
-Select the report type - Select the range of dates - Select the Document type
-Click the Print button


Issued-Outstanding Resource
i ) Select the Department or Select All option
ii ) Select the Year and Category
iii ) Select the From and To Date
iv ) Finally Click “Print” Button You can Take the Report as per selected options


Frequently Used Resource
You can take frequently Accessed Resource and unused resources
You can also take Access No, Title and Department wise
(Note: This report effect from your specified period)


Issue/Due Reports

You can take Issue / Due Reports, Student and Staff wise
If you want to the Report specified Period you should select Date option as well as select the From-Date to To-Date then what kind of Report you want Just Click appropriate Button


Journal information
Reminder
You can take Journal Report – Availability wise for that specified Period


Journal List
You can take Journal List as your Details Basis







Subscription Details

Issues report

Back volumes







Articles


User Information
User Report
You can take User Details Report on the Basis of your selected information

Arrears
Course Wise
You can take Course wise Arrears report Basis of Degree, Course Name and Year

Department Wise
You can take Department wise Arrear Report Basis of Department, Year and Category

Frequently used Member
You can take Frequently Used Member, Unused Member and Individual Member Usage Report Basis of the Period and Top value.



Member Clearance Reports
You can take Member Clearance Report Department Wise

Payment Info
You can take Payment Details Individual or All Members as per your entered details

Miscellaneous
You can take Miscellaneous Report (Transaction Report)

Graph Presentation
Budget Graph
You can see Budget Head Wise and Budget Year Wise Chart here.

Book Purchase Graph
You can see Book Purchased Year Wise Chart Here form the Specified Period

Transaction Graph
You can see Transaction Graph like Day, Month, Year and Department wise –selected
transaction period only.

Budget and Budget Spent Unite Graph


Budget and Book Purchase Unite Graph




Statistics Report
Using this provision, statistical reports about Books and Journals can be taken.


Book Statistics
AutoLib Software provides facility to take statistics of library books. In this report Amount spent on library books and Number of books added to the library will be shown.
This report can be taken either Received Date wise or Access Number wise. By default Received Date would be selected. Enter the range of Received Date. To view Access Number wise select Access no. option from the Choice frame. Enter the range of Access numbers in the ‘From’ and ‘To’ text boxes.
You can also filter the Book records by department wise/subject wise/supplier wise/publisher wise. Select the department/subject/supplier/publisher from the respective maser by clicking on the small buttons located near department/subject/supplier/publisher text boxes. If these text boxes left blank, then all the records between the range of received dates/Access numbers will be displayed.
Select the report option from the report frame.
Click Statistics button to view statistics about amount spent and number of books.
Click Details button to view details about the book records.
Journal Statistics

Budget Report
You can take Budget Statistics Report for all Resources and Miscellaneous Report as well as Resource Details at the Basis of Filled Information

Unique Title Report
This report lists unique titles from our book database. Books having same title, author, publisher will be considered as unique titles by AutoLib Software. The report will be generated by Accession number wise or Received date wise. By default, accession number will be selected. The list of unique titles can be filtered by subject and /or department. The access numbers will not be displayed in the unique title report, since this report views the books having same title, author and publisher in a single row.
This provision has another option as all title report. This report will list all the books. Hence, Access number will be displayed in this report.
-Select the access number option
-Enter the range of access number
-Select unique title/all title option
-Select the Subject name
-Select the Department name
-Select the UG / PG library, ALL, if applicable
-Click Print button


No Dues Certificate
This provision is to generate No Dues Certificate.
-Enter the member code and press Enter Key to retrieve the member details
-If the member code is not known, use browse button to select the member details
-Click Check button to check whether the member has to return any books to library(If any book is due from the members, then Click on Details button to view details about the due books)
-Click Print button to generate no dues certificate (If any book is due from the members, then no dues certificate will not be generated)


Binding Reports
You can take Binding Document Status Basis of Binder Name, Document Type and Date Period

Random Report
You can Take Randomly Report for Book. Just select the access no from the Right side list and click Left arrow key, otherwise just type the access no and press enter key. Selected access no’s are loaded in Right side list. Finally click Print Button – Take your Random Report.

Member
Report of library members can be taken using this provision. The report can be taken on the basis of Member’s Department/Course/Group/Status (Validity of the membership).
-Use the browse button to select the particular Member Name/Department/Course/Group.
(If nothing was selected from the respective masters, then details of all the library members will be selected)
-Click Print Button
Report of the members who efficiently use the library service (borrow more books) can also be taken.
-Use the browse button to select the particular Member Name/Department/Course/Group.
(If nothing was selected from the respective masters, then details of all the library members will be selected)
-Click Counter Button
-Select the report type
-Select the range of date
-Click Print Button
Member SDI
SDI is acronym of Selective Discrimination of Information
This provision generates reports about the books, which are newly added to the library and interested to particular member/s. ( condition: you should have given the field of interest of members in the member master)
-Select the members on the basis of department/group/course
-Check the member’s name to which the report is to be sent
-Enter the range of date
-Click Print button
Database Report
This module is used to take report for all masters in the catalogue module.
Here we can filter the report using the Author Name, Title, Supplier, Publisher, Access Number, Department, Availability and Received Date.



Here we take selected document in a single report. Click print to see report. Custom Format:



This custom format is used to take customized report. Here we can select the fields that which we want to take report. Here vertical and horizontal formats are available. Select the document and then select the fields and then click print.


Book Transfer Report

You can take Book Transfer Report, Department and Status wise from the Date Period.



User Log Report

You can Take User Log Report between the Date periods also Take User Log Statistics.
All Logout – This Button used to Log-out the Entire Library Logged in Members.




Missing Pages
You can Take Missing Pages Report For BOOK only.



Data Export to Excel

You can export any Documents to Excel
- Enter the File Name
- Select any one option By Access No or By Date
- Fill the appropriate value based on the selected options
- Select the Document Type and Just Click Export Button
- The Exported file saved in My Documents.






Library Entry Log Module
- User can scan his User ID or Just Type his Code hare
- At this First time User Logged in
- Next time scan or type his User-Code simply logged out.






OPAC
(Online Public Access Catalogue)

Running OPAC in the SERVER:
Steps:
1. Install IIS (Internet Information Server) in the Server.
2. Web Share the OPAC folder as OPAC.
3. Open the Internet Explorer and Type the URL as

(http://autolib2/opac/member_login.asp )

(Server Name)

Running OPAC in the CLIENT:
Steps:
1.Network Connection should be established between Client and the Server.
2.Type the same URL as typed above.
The URL page is displayed as:

Working with OPAC:
Member Login:
a. Library User
1.Type Member ID as Library Card ID.
2.Type Password as your Password created in Member Registration.
3.Click Login.

Example:



Book Search:
Book Search is used to search the Book. There are six varieties of Search.

1.Simple Search
2.Advanced Search
3.Dictionary Search
4.General Search
5.Restricted Search
6.New Arrivals
1.Simple Search
This is Simple Book Search used to Search the Books.
Example:

*To search a book written by Balagurusamy Author
*In the Author Field type Balaguru
*Click Search Button or Enter Button.

Books having Author Name starting with Balaguru will be displayed in the Next Page.
No of Books selected will be displayed in the Top of Page.



Result will be displayed as:


*If you want to know the full detail of the particular book click the Access no.
*If you want to know the Different Author Name for the particular title then click Title.
*If you want to know the Different Title written by single Author then click Author.
*If the status issued .if you want to know the Issued Details then click Status.

2.Advanced Search
This search is other wise called as Query Builder Search .You can form your own query as you do in the database.
Example:
Query String Title starting with “Java” and Author name starting with “Wagner”







The results for the above query string will be displayed in the next page.

Dictionary Search:
Dictionary search is a search that can be search through an alphabetical letters. If you click a letter the results for the particular letter will be displayed below and from the result you can go in-depth search.



This is same for Subject-wise Search.
Title-wise Search.
Author-wise Search.
Publisher-wise Search.
Year-wise Search.
New-addition Search.


Journals Search:

This is same as Book Search. There are different varieties of search in Journal.
1.Journal Article Simple Search
2.Journal Article Advanced Search
3.Journal Dictionary wise Search.
4.Journal Issues Simple Search.
5.Journal Back volume Simple Search.
6.Journal issues Restricted Search

This is same as Book Search.

The results are shown on the next page.
Member Profile:

Member profile search is used to search titles that which are most interested by you.

1.Enter list to keywords that which are most interested by you.
2. Use semicolon to separate keywords.
3.Click Update Button.

After saving your profile.
4.Click Display
5.Above results will be displayed on the next page.
Example:



Reserve Cancel:
The reserved user uses reserve Cancel to cancel the reserved books.
After clicking the reserve cancel. The reserved books are displayed in the next page.
Select the access no then click the Cancel Button to cancel the reservation.

Example:




Book Research Notes:
Research notes is used to enter your own notes for a particular Book while searching Book details.


Entering Notes:
After the search results click the check box to select the book and then click notes to enter notes.


Enter your personal notes and then click Save .
Journal Research Notes:
Same as Book Research Notes.
Issued Books:
This is to list the Issued books for the particular user.
Example:



Returned Books:

This is used to display list of books that which does the particular user use.
Example:



“Rights” Module:

The Librarian maintains this module. To work with this module user must have “Admin-I” Rights.

1.Member Deletion is used to delete the member.
2.Setting the users for reserving books.
3.Deleting the reserved users globally.
4.Top Books used.
5.Top members use Library.






Counter Reports

This counter reports module is used to generate various types of reports (based on transaction) dates as given below.
List of documents issued / returned / renewed / reserved / reservation of which cancelled
Reminders for the overdue documents
Fine amount collected for documents returned after due date
List of documents issued / returned / renewed / reserved for a particular period
List of documents issued / returned / renewed / reserved to members of particular department
List of documents issued / returned / renewed / reserved to members of particular group

List of documents issued / returned / renewed / reserved to a particular member
Due reminders to members of particular department/group
Fine amount collected from the members of particular department/group

-Select the report type (Listing, Breakup or Cumulative)
-Select the range of dates
-Select the Document type
-Click the Print button

Example:



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